Job Opportunity
Position Title: Program Coordinator
Apply by: Friday, July 12, 2024 at 5pm PDT
Reports to: Training and Consultation Program Director
Preferred start date: August 26, 2024
Position type: This is a 0.75 FTE, hourly, non-exempt position.
Wages: $30.40–$37.78/hour at 32 hours/week.
APPLICATION PROCESS & INSTRUCTIONS:
Please submit materials by Friday, July 12, 2024 at 5pm PDT:
A one-page résumé that summarizes your relevant professional, academic, and volunteer experiences.
A cover letter that shares your professional interests and passions and summarizes why this opportunity is a good fit for your experience and skills.
Email your application as a single PDF (cover letter and resume combined in one document). Title the PDF with your full name and application materials (i.e. Simone Jones application materials). Email PDF as an attachment to Soo Kim at skim@cooperhouse.org. In the subject line of your email, indicate your name and the position you are applying for (i.e. Simone Jones–Program Coordinator).
Applicants should plan to be available for an in-person or Zoom interview between July 24–August 2, 2024.
Cooper House is an Equal Opportunity Employer. People of color, and people of all gender identities and sexual orientations are strongly encouraged to apply. Bilingual skills are highly desired, especially in Spanish.
COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION
Putting our values into action, we strive to ensure young children and the people who care for them can access support within a just and equitable community. We are in an intentional process of building a diverse and inclusive organization. Highlights from recent years include: launching a FAN grant program, providing FAN en español, allocating resources so BIPOC staff can access individual reflective consultation with BIPOC providers, and conducting a welcoming and belonging environmental review of our buildings.
The field of Infant and Early Childhood Mental Health emerged within the institutions and culture of a deficit-based medical model that perpetuates oppression and pathologizes symptoms of trauma. One of our strategies to disrupt this status quo is to elevate the voices of staff, clients, and participants most impacted by oppression. We are also building a team where staff with more privilege are expected to hold humility and share power. The diversity of our team does not currently match the diversity of our clients, participants, and the region that we serve, though we are making progress.
We expect that all team members live out diversity, equity, and inclusion values in their practice. The Cooper House Equity and Social Justice Team facilitates efforts to increase the capacity of our people, practices, and policies to lead from an intersectional lens of social justice and equity. This team is made up of 11 employees, with a plan that is updated annually to support learning and action by the whole organization.
WORKPLACE ACCESSIBILITY
The Program Coordinator will be able to arrange a hybrid work schedule with the Training and Consultation Director. As needed or desired, a shared workspace on-site will be provided. Cooper House has 2 locations that are 167 feet apart in Capitol Hill. There are sidewalks in front of both locations, along with ramps built for strollers that are not designed for wheelchair use. The main building has an elevator that accesses 3 floors but does not reach the top floor. The other 2-story location does not have an elevator. Cooper House is committed to providing reasonable accommodations so employee(s) will not need to access the top floor of both buildings.
POSITION OVERVIEW
Cooper House is seeking a highly motivated and organized candidate to support our organization as we work to train early learning professionals across 4 states in the FAN model. This is a unique opportunity to join a team of dedicated and caring professionals at an organization that is a regional leader in the field of infant and early childhood mental health.
Note: Approximately once a month, the Program Coordinator will travel within Washington, Oregon, and Idaho for in-person trainings. The travel often involves 1–3 overnight stays.
HOURS & SCHEDULE
32 hours a week; this is a 0.75 FTE, non-exempt, hourly position. The FAN Program Coordinator will be able to arrange a hybrid and flexible work schedule during regular business hours (M–F, 8am–6pm) with the Training & Consultation Program Director, which prioritizes program needs and ability to collaborate with your teams. Some travel will be required for trainings, with a schedule agreed upon with the Training & Consultation Program Director.
SALARY & BENEFITS
Our benefits include competitive compensation ($30.40–$37.78/hour), full medical/vision/dental coverage, paid time off, holidays, and flexible scheduling including the opportunity to choose whether to work from home or the office most days between the hours of 8am–6pm, Monday through Friday. When traveling for trainings, some of your work hours may happen outside of those hours, for example traveling after 6 pm or setting up a training room before 8 am. There will be an initial orientation period of 3–6 months when you would work from the office 3–4 days/week initially, tapering down to fewer days if you wish.
PRIMARY RESPONSIBILITIES
Support Cooper House team to achieve goals and deliverables of FAN training project which includes providing training to cohorts of early learning professionals throughout Oregon and Washington, Idaho and Alaska.
Coordinate travel for Cooper House FAN Trainers to each in-person training event.
Coordinate food, travel, venue, and other logistics for each in-person training event to create a welcoming environment for participants that promotes learning and relationship building.
Oversee production of training materials including training notebooks, slides, visual aids, handouts, nametags, and certificates.
Manage training registration process, creation of training surveys, and other technical aspects of each training.
Act as on-site coordinator on training days when the training happens in-person. This involves acting as liaison with venue and catering staff, managing welcome/registration table, and supporting Cooper House trainers throughout the day(s).
Act as Zoom host and tech support person on training days when the training is virtual. This involves managing the PowerPoint, setting up and launching polls, organizing breakout rooms, supporting trainers and participants who experience technical difficulties, and sharing documents and links.
Support ongoing quarterly team meetings with tasks such as creating PowerPoints, facilitating portions of the meetings, taking written notes, and maintaining task lists.
Support Training and Consultation Director and other FAN Program Coordinators as they maintain correspondence, manage ongoing communication, monitor budget and finances related to contract, and complete project reports.
GENERAL RESPONSIBILITIES
Collaborate with Cooper House employees to achieve the mission of the organization.
Participate in creating and maintaining a workplace that values diversity and treats everyone with respect without regard to race, color, age, religion, creed, gender, sexual orientation, national origin, marital status, the presence of any sensory, mental, or physical disability.
Develop and maintain respectful rapport when interacting with clients and their families.
Maintain appropriate boundaries with clients with clear understanding and execution of role.
Provide all services utilizing a strengths-based and relationship-based approach.
Participate in supervisory meetings and staff meetings.
Participate in at least 2 weekly Cooper House staff meetings per month
Participate in weekly supervision with Training and Consultation Director
Participate in weekly FAN Admin Team meetings
Demonstrate teamwork and open communication.
Provide services in a manner that expedites the meeting of contract requirements and program outcomes.
Maintain documentation in a timely, thorough, and accurate manner.
Follow agency policies and procedures.
Perform other appropriate tasks related to your professional role as needed.
EXPERIENCE, COMPETENCIES, & QUALITIES
Passion for the mission and vision of Cooper House.
2 years of college education in related field OR equivalent experience with project and event coordination.
Curiosity about infant and early childhood mental health.
Experience planning and coordinating small (50 people or less) events.
Ability to participate as an active member of the staff team.
A self-starting and energetic person with the ability to gracefully manage deadlines, priorities, and multiple projects and work independently.
Strong written and oral communication skills, including openness to feedback, and ability to present information concisely and effectively, both verbally and in writing.
Critical problem-solving skills and a love for tackling challenges.
Ability to set up and troubleshoot PowerPoint presentations, computers and AV equipment for events or trainings.
Ability to troubleshoot technical difficulties during Zoom meetings.
High levels of integrity, trustworthiness, flexibility, compassion, humor, edginess, creativity, and persistence necessary to address the practicalities of a growing organization.
Willingness to accommodate flexible schedule and to adjust schedule to travel for work.
Ability to manage tasks and relationships in a manner that meets job requirements and program outcomes. Commitment to maintaining required reporting and tracking systems in timely, thorough, and accurate manner.
Proficient in utilizing Microsoft Office, especially Excel and Outlook, to communicate and coordinate in a team setting.
Willingness to undergo a criminal background check (state and national).
Driver’s license preferred.
The job announcement does not constitute a written or implied contract or offer of employment. Cooper House reserves the right to revise or change job duties and responsibilities as the need arises.